AI policy – guidance for applicants

We recognise the benefits that AI can bring to our applicants, such as saving time and providing assistance to those who may be less familiar with preparing grant applications. We will accept grant applications that have been written with the help of AI. We suggest, however, that applicants follow the recommendations below. It is important that all information contained in applications – however generated – has the full and explicit support and endorsement of the head of the organisation before submission.

Personalise your application

If you use AI to generate part of your application, make sure you tailor the content to reflect the tone of voice of your organisation. You should check that any generated content follows our application guidance and responds specifically to the questions we ask, particularly if you are applying to more than one funder. We encourage applicants to refer to the eligibility criteria for the relevant funding programme and adapt your responses accordingly. Your application must provide a true reflection of your organisation’s work and the aims of your project.

Check for accuracy

Make sure you review any data, figures and financial information generated by AI. Content generated by AI can be incorrect. It is vital that this information is reviewed and endorsed prior to submission. Applicants are responsible for the accuracy of their data, so AI tools should not be used to distort or produce misleading information.

Protect your data

Applicants should be aware of their organisation’s data protection policy when entering information into AI tools, particularly sensitive or personal information. If you are unsure about using AI in your application or have any questions about the funding process, contact us.

Our use of AI in assessing applications

The Foundation’s use of AI is continually evolving, and it can be a useful tool as part of our assessment process. We do not, however, envisage any scenario where decision-making (at any stage of the application process) would be fully automated. We also have a policy that aims to ensure that sensitive information provided to the Foundation remains confidential.