Grant holders FAQs
Claiming your grant
When will I receive my grant?
We pay grants in arrears, after we have received paid invoices providing evidence that the work we have funded has been (or is in the process of being) completed. We cannot pay for work that was already completed before our grant was offered. All grants are paid via bank transfer to UK registered charities.
Read about the claiming process.
When do you make grant payments?
We make grant payments at the end of every month, except in August, when no payments are made. If you send us your claim documents by the middle of the month, we will try to release your grant in the same month. While we try to be as accommodating as possible, payment is never guaranteed for a particular month.
What items cannot be covered by your grant?
Our grants do not cover overheads, administrative costs and VAT.
Can I request an extension to my agreed grant claim date?
We understand that delivery timetables for capital projects can change. The usual timeframe for you to claim your grant is two years from the date of your Letter of Award. In most cases we are happy to agree changes to grant claim dates which fall within this two-year period.
If you would like to request an extension beyond this point, please provide a brief explanation, an updated delivery timetable and new proposed grant claim date. Depending on your circumstances, we may ask for more information or a conversation to be able to consider the request.
You can request an extension in your April and October progress reports. Outside of these times, you should contact the relevant Programme Manager / Officer.
Reporting
When do I have to send you a progress report?
As a condition of our grants, we ask for short progress reports every six months until your grant is fully claimed.
The deadlines for progress reports are 30 April and 31 October each year until you have claimed all your grant.
If you have claimed your grant but the overall project is still ongoing, we ask for brief updates when milestones are reached.
We also ask for a final report within one year of completing your project.
How do I send my progress report?
You can submit progress reports via our online application system. Reports will be available in your account at the beginning of April and October. You will receive an email reminder when these are ready to be completed.
Alternatively, you can submit your progress report in your own format. For example, if you are writing a report for another funder, you can submit this to us if it contains the information we ask for. You can find the key information we require in progress reports on our reporting page. In this case, please email your progress reports to grants@wolfson.org.uk.
How do I send my final report?
We ask for a final report no later than one year after your project is complete.
Download the final progress report form and email us a completed copy.
Alternatively, you can submit your final report in your own format – just make sure it contains the information we ask for. In this case, please email your final report to grants@wolfson.org.uk.
Acknowledging your grant
How should I acknowledge my grant?
We are happy to be acknowledged in communications materials, for example by using our logo or being named in a press release.
We may sometimes agree the naming of a specific area.
Find out more about how to acknowledge your grant in communications and publicity.
Reapplying
How often can I reapply?
You will need to wait five years before submitting another application, and the new application must be for a different project. This is because our programmes are oversubscribed and we want to support as many organisations and projects as possible.
Universities can apply more frequently, if the application is for a project in a different department.
If you were awarded a grant through our 2022 Sustainability Fund, you will need to wait two years before reapplying.
