How to Claim

Grants can be claimed once the element of the project that we are funding has been carried out, even if the main project is still ongoing.

We make grant payments at the end of every month, except in August, when no payments are made. If you send us your claim documents by the 15th of the month, we shall try to release your grant in the same month. Please note that payment is never guaranteed for a particular month and after your documents have been checked by our office, they need to be approved by our auditors and Trustees before the grant can be released.

To claim your grant, please send the following to the Senior Grants Officer:

  1. Paid invoices or architect's certificates that equal or exceed the value of the grant, excluding ineligible costs (see important notes below). These should refer to work carried out or equipment ordered after the date of the award.
  2. A covering letter indicating how the invoices relate to your original application.
  3. Details of the UK bank account into which the grant should be paid. Please include all of the following information in your letter: account name, account number, sort code, and bank name and address. (Please note that most account numbers have eight digits - please double check yours if it does not and ensure that all zeros have been included.)
  4. The name, telephone number and email address of the person we should contact if we have a query about your claim.

Important notes

  • Unless otherwise stated, grants will be paid in one instalment and must be claimed within one year of the award.
  • Overheads, administrative costs, VAT, professional fees, installation and delivery costs cannot be met from a Wolfson grant.
  • If the total expenditure is less than the value of the grant, only the actual expenditure will be paid. Please state in your covering letter that you wish to relinquish the remaining amount of the grant.
  • Payment will normally be made to a UK registered or statutory charity (or equivalent).
  • Invoices should be in English (or certified by an independent auditor in English).